Administrative Assistant

Location:
Fornebu
Apply by:
November 18, 2018
Position type:
Permanent Employment
Competency area:
Administration

We are now looking for an Administrative Assistant for our office at Fornebu. The role will have variety of day-to-day office and clerical tasks. Ensuring that our office operations run smoothly and are successful in supporting other business activities.

Corporate overview

Aker Energy AS was founded in February 2018 and is established as the newest member of the Aker Group. The E&P company aims to become the offshore oil and gas operator of choice in Ghana. It is characterised by the entrepreneurial and flexible organisation that is synonymous with member companies of the Aker Group. Aker Energy is now operational with offices in Oslo and Accra, the capital of Ghana.

When you join Aker Energy, you join a diverse and experienced team. We are already progressing the first offshore development project towards final sanctioning, with the bold ambition of producing First Oil in fourth quarter of 2021.

We need entrepreneurial and dynamic people to take an active and exciting part in this industry adventure. Bold and innovative ideas are strongly welcomed at Aker Energy. The ‘get it done’ team spirit and ambitious objectives will provide exciting growth and development opportunities for the right candidate.

Responsibilities and tasks

Key responsibilities and tasks:

  • Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
  • Types correspondence, meeting notes, and forms among other documents
  • Maintains financial database records
  • Engages in educational opportunities as needed
  • Maintain files and records with effective filing systems
  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
  • Monitor office expenditures and handle all office contracts (rent, service etc.)
  • Perform basic bookkeeping activities and update the accounting system.
  • Deal with customer complaints or issues
  • Monitor office supplies inventory and place orders
  • Assist in vendor relationship management
  • Assist colleagues ordering visas, hotel, flights, etc
  • Assist colleagues whenever necessary
  • Develop and maintain a filing system
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Greet and assist visitors when they arrive at the office
  • Sorts and distributes incoming mail

Qualifications / Personal Attributes:

  • High school diploma; BSc/BA in office administration or relevant field is preferred
  • Qualifications in secretarial studies will be an advantage
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Highly motivated and ability to prioritize efficiently
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Proven experience as an office support, office assistant or relevant role

We Offer:

  • We offer opportunities to learn and challenge yourself or mentor others.
  • Flexible employee package that can be adjusted to suit the changing needs of your life
  • Competitive compensation program

Contact Information:

If you have any questions about the role, please contact:

Petter Østereng

Administration Manager
Aker Energy
E-mail: petter.ostereng@akerenergy.com

or

Knut Eirik Hesla

Senior Consultant
NES Advantage Solutions
E-mail: Knut.Eirik.Hesla@nesgt.com


NES Advantage Solutions is Aker Energy’s recruitment partner.